Cloud Computing: A Small Business Guide For You

Cloud Computing: A Small Business Guide For You

Cloud computing is a feasible alternative for small businesses everywhere because to widespread internet access and the prevalence of mobile devices.

  • Cloud computing is a more contemporary way of dealing with long-term business requirements.
  • Cloud computing is made feasible by high-speed internet and smart mobile technologies.
  • Cloud computing supports small companies in a variety of ways. It backs up and saves corporate data, executes software programs, and simplifies the sharing of information.

This post is for any small business owner who wants to learn more about cloud computing’s efficiency and cost-effectiveness.

Many of today’s business demands may now be handled more efficiently at a remote server rather than on your company’s in-house technology, thanks to the arrival of broadband internet.

If your firm utilizes Dropbox to store data, Slack to improve internal communication, or Salesforce to handle customer interactions, you’re currently using cloud computing.

Your small business may use cloud computing to streamline operations with an in-depth explanation of the idea.

What is cloud computing?

Small company owners must obtain what they need just when they need it in today’s ever-changing business climate, whether they’re on their computers, tablets, or mobile phones – whether at the office, out in the field, or on the road. Cloud computing allows users to access data from any location with an internet connection.

Cloud computing is a digital service that allows customers to access essential applications and data kept on a distant server from any location with an internet connection.

What is cloud computing used for?

The phrase “cloud computing” refers to a variety of cloud services, including:

  • Cloud storage: These services save and back up your data so you may access them whenever you want. Files may also be shared and synchronized between several devices.
  • While cloud storage and cloud backup may appear to be interchangeable, cloud backup is intended to act as a failsafe solution in the event of a server breakdown, cyberattack, or other data loss.
  • As a service (SaaS): SaaS solutions make advantage of the internet to deliver a service. Office 365, Google Apps, QuickBooks Online, and Salesforce are examples of SaaS applications. Platform as a service (PaaS) is another term for SaaS solutions.
  • Email services, application hosting, web-based phone systems, and data storage are just a few examples of what may be done with cloud hosting.

What are the benefits of cloud computing?

Cloud computing saves time and money for organizations by increasing productivity, enhancing collaboration, and encouraging innovation.

Here are five more advantages that cloud computing solutions may provide to small and medium businesses:

Extremely accessible data

Businesses utilize cloud computing to access information from any device that can connect to the internet. Cloud computing saves data on the internet rather than on your computer or on a server in your business.

Information is accessible through a central web-based hub, which allows anybody with correct credentials to view it from anywhere with an internet connection.

Maintains consistency between users

It’s simple for mistakes to happen when many people are working on the same digital material. Because cloud-hosted files are stored in the same central place, data is immediately synchronized across all devices, ensuring that users have access to the most recent version of files.

Allows for remote programs

Businesses employ software that is not widely utilized at home. Cloud computing allows users to access all sorts of data and programs as if they were in the workplace, because specialist software is frequently installed on business computers in the office.

Cloud computing takes the workplace to the kitchen table by lowering the barrier to entry for employees to utilize the applications they’re familiar with, regardless of where they are physically.

Easy data backup

Data loss that is catastrophic can occur at any time. Whether the data loss is caused by natural catastrophes, power surges, or hardware failure, impacted businesses are more likely to file for bankruptcy within the same year.

While most businesses have backup plans in place, it is beneficial to have extra contingencies in place. When essential information are stored in the cloud, company owners can rest certain that they will be protected even if their hardware breaks.


Time, skill, and money are all required for purchasing and maintaining server equipment. Rather of constructing your own custom server, which might be prone to downtime, a cloud computing service keeps your data for you and eliminates all of the drawbacks. Prices for business-oriented cloud services are still a monthly cost, but in many ways, it’s a reasonable and predictable one.

What types of cloud services do businesses use?

Accounting software, customer support tools, and remote desktop hosting are examples of cloud computing services that vary from data storage to functioning applications.

Infrastructure as a service (IaaS), platform as a service (PaaS), and software as a service are the three types of services available (SaaS).

Infrastructure as a service

Physical hardware, such as in-house web hosting servers, is replaced by IaaS. IaaS allows organizations to take use of a variety of configurations to address varied workload demands by delivering things like virtual servers or virtual machines. Amazon Web Services and Microsoft Azure are two of the most important companies in this sector.

Platform as a service

Software developers can use this cloud service to access cloud-based tools such as APIs, gateway software, and web portals. Popular options include Salesforce’s Lightning, Google App Engine, and AWS’ Elastic Beanstalk.

Software as a service

SaaS is a software-as-a-service model that allows customers to obtain software through the internet. SaaS apps, which are accessible via PCs and internet-enabled mobile devices, allow employees to collaborate on projects, download critical files, and work directly on specialist computer programs. SaaS apps include Microsoft Office 365 and Google Workspace, for example.

How do cloud services store their data, and how secure are they?

The safety of your company’s files is critical. Cloud services can store data and host services in one of three ways: public, private, or hybrid cloud.

If you pick a cloud provider with a storage strategy that doesn’t match your company’s size and demands, you may be putting your security at danger.

A public cloud service is developed on an external platform that is managed by the provider. Users receive their own cloud within a shared infrastructure with this off-site service.

Everything from system resources to cloud security and maintenance is provided by the cloud provider. A public cloud system is ideal for companies that want more flexibility, cost-effectiveness, and access to cutting-edge technology since it is maintained by an outside company that specializes in cloud services for a variety of clients.

Private cloud: A private cloud service is a cloud platform based on your own hardware and software within your own boundaries.

A private cloud is perfect for organizations that want exclusive access, more flexibility, and better control over their cloud because it is maintained by your own internal IT staff. This is, however, a more expensive choice.

A hybrid cloud is one that uses both private and public clouds. An organization’s own IT staff handles part of the cloud in-house and the remainder off-site in a hybrid system.

A hybrid cloud solution, for example, is ideal for a company that wishes to keep business-related data (such as client files) in-house while storing less-sensitive data with a third party.

What is the difference between cloud hosting and traditional web hosting?

Rather of using physical server space to meet a client’s web hosting requirements, cloud hosting providers employ virtual space that can be scaled up or down at any time.

How dedicated or shared traditional hosting works

Services are either dedicated or shared in the traditional hosting space. Each choice has advantages and disadvantages.

Dedicated hosting entails a client paying for a whole server, complete with its own processing power, bandwidth, memory, and hard drive space. Dedicated hosting is not cheap.

Companies that use shared hosting use a single server. On that server, each user pays for a certain amount of storage space and shares the bandwidth.

Because the web traffic for several organizations is handled by the same server, shared hosting is less expensive than traditional hosting.

However, because the web traffic for multiple firms is supported by the same server, the website may be slow to load. You may also be charged extra if your website exceeds the shared service’s restrictions.

How cloud-based web hosting works

Traditional web hosting uses physical server space, whereas cloud-based hosting uses virtual server space to allocate space to each user.

The hosting bandwidth burden is shared among several servers in a “pay-as-you-go” approach. Downtime is rare because each hosted site is handled by numerous servers, unless there is a major power loss.

Other sites on the same service remain unaffected if one website has a difficulty or has a large number of visits.

The main point is that both dedicated and shared web hosting have advantages and disadvantages. Businesses pay for a single server devoted to their requirements with dedicated web hosting, whereas numerous businesses share a server with shared web hosting.

Dedicated hosting is more expensive than shared hosting. Although shared hosting is less expensive, your website may encounter slowdowns as a result of traffic flowing to all of the other sites on the server.

How much does cloud computing cost?

The cost of cloud computing is highly variable, and it is primarily determined by the sort of cloud service you want.

Dropbox and other cloud storage and file-sharing services provide free accounts, but premium subscriptions with additional capabilities start at $20 per month per user. Carbonite, a cloud backup and recovery service, may cost $50 per month.

Amazon Web Services provides a variety of cloud computing services. Some of the company’s tiers are free (storage and duration restrictions apply), while others are pay-as-you-go.

The cost of cloud-based software is also determined by the industry. The amount of users, how you’ll launch and distribute the software across the organization, and priority tech-support choices are all elements that influence cost.

The cost of a cloud computing service is determined by a variety of criteria, including the number of users, the amount of features and tools required, and the level of support provided.

What are the drawbacks of cloud computing?

There are two downsides to cloud computing. To begin, any new technology requires people training and the establishment of an effective troubleshooting mechanism before, during, and after the launch. You could also face opposition from your staff, particularly those who aren’t comfortable with cloud computing.

Security is another issue with cloud computing. No company is immune to a cyberattack. Business owners are particularly worried about the safety and security of their data kept on the cloud.

Finding a trustworthy cloud service provider, inquiring about and understanding their contingency plans in the case of a security breach, and taking efforts to strengthen security on your own are the keys to success.

The main conclusion is that cloud computing raises issues of training and security. Inquire about the security standards of the services you’re considering, train your team on how to utilize the cloud solution, and follow best practices to keep your data safe from unwanted access.

How does data stay safe in the cloud?

Finding the appropriate vendors and deploying technology that focuses on both identity verification and data encryption is the key to cloud security.

Before you join up for cloud computing services, ask these 10 security questions to the vendors:

  1. Who has access to my information?
  2. Is my data secured against regional assaults by being stored in several data centers throughout the country?
  3. What safeguards do you have in place to secure my information?
  4. What steps do you take to encrypt my information?
  5. How do you keep track of your encryption keys?
  6. What happens if there is a crash or a hack, and how will you recover my data?
  7. What kind of security credentials do you have?
  8. Are you up to date on the latest security protocols?
  9. What could possibly go wrong during the installation process?
  10. Are you a distributor? If that’s the case, who’s in charge of service and support?

Takeaway: Ask any cloud computing service you’re thinking about utilizing about the security measures they take to secure their clients’ data.

Michael Will

At Michael Will works as a writer and editor. He has 5 years of expertise in the business world, with an emphasis on small enterprises and startups. Digital marketing, SEO, business communications, and public policy are just a few of the areas he's addressed. He's also written about artificial intelligence, the Internet of Things, and blockchain, among other new technologies and their intersections with business.

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